The Ministry of Land, Infrastructure, Transport and Tourism investigated the progress of efforts to digitize bidding contract procedures in prefectures and ordinance-designated cities. Twenty-five groups, or more than half of the prefectures, have introduced electronic applications for competitive participation qualification examinations. Less than 20% of the prefectures that have introduced electronic contracts for construction work were seven. While it has been pointed out that it is effective in reducing the administrative burden on both parties, there are cases where people hesitate to introduce it due to concerns about the time and cost required to build the system, and the complexity of using paper together.
Confirmed benefits of electronic application for competition participation qualification screening from organizations that have introduced it, such as ▽ No need for the contractor to bring it to the counter ▽ The orderer can save the trouble of mailing it ▽ Reduced clerical errors when creating data for import from documents. . Disadvantages were raised that both the ordering party and the ordering party must prepare equipment and networks compatible with the system, and that they also need to have their seal certificate and tax payment certificate submitted by mail.
Organizations currently considering the system cited the cost of introducing the system, the burden of administrative work due to the combined use of paper applications, and consistency with the standard forms set by the government.
Thirteen of the prefectures responded that they are sharing (including partially sharing) the screening application system with municipalities. Although the uniformity of application forms on the part of the ordering party and the experiences of the municipalities bearing the burden have been effective, it was also confirmed that the clerical work is concentrated in the prefectures that screen common parts.
From the organizations that have introduced electronic contracts, it is possible to reduce the time and cost to conclude a contract, and it will lead to reduction of stamp tax, bookbinding cost, mailing cost, etc. not only on the orderer side but also on the contractor side, and shorten the contract creation period. there was a voice
On the other hand, there are 34 prefectures and 14 ordinance-designated cities under consideration. Issues with the introduction: ▽Contracts need to be printed out for inspection of expenditures and confirmation by the audit department ▽Because documents other than contracts cannot be submitted, administrative processing is complicated with a combination of electronic and paper ▽Contracts that were planned What to do if the electronic signatures of all parties to the contract are not completed during the day? Organizations that have introduced the system also point out that it is difficult to process paperwork in a short period of time, such as pre-checking contracts, and that the work of staff in charge of contracts increases.
